What are Activity Logs and who should use this feature?
Activity Logs provide a complete history of all edits, publishes, and configuration changes within your website and workspace. This feature is essential for accountability and troubleshooting across your teams.
It is designed for administrators, security teams, and developers who need to monitor user actions, investigate issues, and enforce governance standards across the Hoop platform. By keeping detailed records, you ensure transparency and compliance within your organization.
How do Activity Logs provide faster troubleshooting and accountability?
The logs offer full visibility into who did what and when, making it simple to trace regressions or unauthorized actions to a specific change. Each entry includes user, timestamp, and action details for key activities.
This detailed tracking helps teams quickly diagnose issues, determine the responsible party, and speed up resolution times. You can easily see the history of critical actions, which include:
- Page edits and publishes.
- Form and workflow changes.
- Permission and role updates.
What Hoop plans include access to Activity Logs?
Activity Logs are available across the core, pro, and enterprise pricing plans on the Hoop platform. The depth of logging and retention policies may vary based on your selected plan, with enterprise plans typically offering the most extensive features.
For example, advanced features like exportable logs for compliance purposes and extended data retention are generally reserved for the Pro and Enterprise tiers. Always review your plan details to understand the specific scope of activity logging and retention available to your team.
Can I filter Activity Logs to investigate specific issues quickly?
Yes, you can efficiently filter the logs. This capability is critical for narrowing down investigations when an issue occurs. You can apply filters based on several criteria to pinpoint the relevant actions.
Filtering capabilities typically include options to sort by user, asset, and time range. This allows you to trace regressions to specific changes and roll back with version history where supported. Use these filtering tools to maintain strong control over governance and quickly resolve problems on your Hoop site.
What is the data retention policy for Activity Logs?
Log retention depends on your specific Hoop plan and configured settings. While logs are maintained for a set period, it is important to export any critical logs you need for long-term storage or compliance review.
Standard retention periods are designed to cover typical troubleshooting needs. For audit and compliance reviews, especially in regulated industries, utilizing the export function ensures you retain complete historical data as required. This proactive step helps you enforce long-term governance.
How do Activity Logs help enforce governance and security?
Activity Logs are a cornerstone of governance on the Hoop platform. They enable you to monitor role-based access and approvals, ensuring that only authorized team members are making critical changes.
Furthermore, the feature supports compliance through exportable logs, which are necessary for internal and external audits. Key governance actions recorded include:
- Permission and role updates.
- Configuration changes.
- Monitoring for critical actions via notifications.
This visibility is key to maintaining a secure and compliant digital presence.
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