What hardware is necessary for using the Event App & Agenda?
The Event App & Agenda feature within the Hoop platform does not require any special hardware for attendees. Guests can simply use their standard consumer devices, such as smartphones or tablets, to access the mobile agenda, Q&A, and session surveys. The app is designed for wide accessibility and ease of use.
For organizers running on-site operations, the system supports optional print stations for badges. However, check-in and tracking primarily use QR or barcode scanning compatible with typical mobile device cameras. The focus is on leveraging existing technology for a fast setup and immediate value.
Which pricing plans include the Event App & Agenda feature?
The Event App & Agenda feature is available across multiple Hoop platform pricing plans, ensuring flexibility for various event sizes and needs. This feature is included in the core, pro, and enterprise tiers.
Access to advanced features, such as deep analytics dashboards for pacing and sentiment data, may scale with higher-tier subscriptions. We recommend checking the details of your specific plan to see if you have access to all modules, including:
- Live Q&A and polling with upvoting.
- Advanced push alert targeting by track or persona.
- Settlement reports for monetization and reconciliation.
How does the Event App protect attendee privacy and data?
Protecting attendee data is a priority within the Hoop platform. The Event App & Agenda employs robust security measures to handle personally identifiable information (PII) responsibly. These steps ensure a secure and compliant experience for all users.
Key protective measures include:
- Role-based access controls to limit who can view and manage sensitive data.
- Explicit consent prompts are presented to attendees before data collection.
- Limited data retention windows are enforced for PII, ensuring data is not kept longer than necessary.
The platform maintains compliance with standard industry regulations to keep your event data safe.
What key benefits does the mobile agenda provide to organizers and attendees?
The mobile agenda transforms event participation from passive attendance into active engagement, benefiting both organizers and attendees. For organizers, it provides real-time data and actionable insights like pacing, capacity, and sentiment signals throughout the event, allowing for immediate improvements.
Attendees benefit from enhanced discovery and communication features:
- Personalized agendas that sync across devices.
- Interactive sessions using live Q&A and polls.
- Instant push alerts for schedule changes or reminders.
- Filters for sessions based on level, topic, and format.
This engagement leads to higher satisfaction and more successful events overall.
Can this feature support multiple events and roadshows concurrently?
Yes, the Hoop platform is designed to handle multi-event portfolios efficiently. You can host various events, including conferences, roadshows, and webinars, all within a single container. This structure simplifies management for organizations that run multiple events throughout the year.
The system allows for reusable assets and content across different instances, drastically reducing setup time for subsequent events. This structure ensures brand consistency while enabling you to manage diverse event types and audiences from one centralized dashboard within Hoop.
What on-site operational tools are available through the app?
The Event App & Agenda provides essential on-site operational capabilities to streamline check-in and track attendance efficiently. These tools leverage mobile technology for rapid execution and real-time management. The features include:
- Check-in functionality utilizing QR or barcode scanning.
- An offline fallback mode for check-in continuity when connectivity is poor.
- Badge or RFID session scans for accurate CE/CPE credit tracking.
- Capacity dashboards to monitor attendee numbers, helping to manage walk-ins and ensure compliance with fire codes instantly.
These features minimize friction at entry points and provide staff with the data needed to manage the venue effectively.