What are the primary functions of the Tenant Portal feature?
The Hoop Tenant Portal is designed to modernize the resident experience by consolidating key property-specific workflows into a single customer portal. Residents use it to perform essential tasks such as paying rent, submitting and tracking maintenance requests, and accessing important documents related to their lease and building.
This platform reuses existing portal, forms, and payment infrastructure, which ensures all activities remain accurately tied to specific units and leases. It ultimately leads to shorter maintenance cycles, reduced delinquency, and a lower volume of direct staff calls, promoting happier residents and a more efficient operation.
How does the Tenant Portal handle rent payments and ledgers?
Payment handling in the Tenant Portal is flexible and automated to simplify the financial aspects of tenancy. Residents can set up auto-pay, make partial payments, and the system applies fee logic automatically. The Hoop platform supports multiple payers, so roommates and guarantors can manage their respective shares of the rent, due dates, and receive personalized payment reminders.
- Auto-pay, partial payments, and fee logic are supported.
- Receipts, statements, and balance views are easily accessible.
- Multiple payer support handles roommates and guarantors.
- Security deposits track holds, interest, and release workflows with itemized deductions.
What is the process for submitting and tracking maintenance requests?
The Tenant Portal streamlines maintenance requests through an advanced intake process. Residents can submit requests complete with photo and video evidence, categorize the issue for smart routing to the correct vendor or staff member, and set access windows for entry.
Once submitted, the system automatically begins tracking the request with response and resolution timers. These Service Level Agreements (SLAs) ensure timely attention, and residents receive automatic notifications throughout the process. Hoop also includes smart escalation features if a deadline is approaching without resolution.
Can the portal manage resident documents and the move-in process?
Yes, the Tenant Portal centralizes document management and simplifies the logistics of moving in and out. It provides residents with digital access to all necessary documents, supporting e-sign capabilities for new leases and addenda, along with version tracking for compliance. The system also supports necessary certifications and renewals for affordable housing units through custom fields.
Key document and move-in features include:
- Leases/addenda with e-sign and version tracking.
- Move-in/out checklists and associated charges.
- Notice postings and official building policies.
Which pricing tiers include access to the Tenant Portal feature?
The Tenant Portal is a foundational feature available across multiple pricing plans offered by the Hoop platform to accommodate properties of various scales and complexities. This ensures that most property management businesses can leverage this modern resident experience tool.
The feature is accessible through the following tiers:
- Core Plan
- Pro Plan
- Enterprise Plan
Specific usage limits or advanced customization options may vary between these plans, allowing properties to select the tier that best matches their portfolio size and operational needs.
How does the Tenant Portal facilitate communication with residents?
The Hoop Tenant Portal provides comprehensive communication tools to ensure effective and targeted outreach to residents. Staff can send announcements, utilize two-way messaging threads for specific resident issues, and distribute emergency alerts quickly and efficiently.
These communications are highly targeted, allowing staff to select recipients based on their building, individual unit, or the entire portfolio, ensuring messages are relevant and timely. This centralized system reduces reliance on traditional, less traceable methods like phone calls and emails, resulting in better engagement and a clearer audit trail.