Do we need a separate SIS on day one?
No, you do not need a separate Student Information System (SIS) right away. The Admissions Portal is built within your existing Hoop CRM platform. You can start managing applications, reviews, and decisions immediately using the robust tools available in Hoop.
As your needs grow, especially for integrating rosters and course registration, you can easily add SIS connectors. This approach allows you to leverage what you already have and scale your system only when necessary, minimizing initial setup complexity and cost.
How does the Admissions Portal expedite the decision process?
The Admissions Portal speeds up the applicant-to-decision timeline by creating a transparent and highly organized process for everyone involved. It centralizes all necessary steps, from initial intake to the final offer letter.
- It includes customizable checklists for both applicants and staff.
- Reviewers use standardized rubrics and anonymized views to reduce bias and increase fairness.
- Templated decision letters and automated next-step checklists ensure swift communication post-decision.
This orchestration of tasks within Hoop eliminates manual bottlenecks and allows you to make decisions faster.
Can faculty securely review applicant files using the portal?
Yes, faculty and other reviewers can access applicant files securely through the Hoop Admissions Portal. The system is designed to protect applicant privacy and maintain data integrity throughout the review process.
Security measures include:
- Scoped access: Reviewers only see the fields relevant to their task.
- Masked fields: Sensitive or identifying information can be concealed to reduce bias.
- Expiration dates: Access to files can be automatically revoked after the review period concludes.
This robust governance ensures that confidential information is always protected while facilitating efficient panel reviews.
What are the pricing plans for the Admissions Portal feature?
The Admissions Portal feature is available across three structured pricing tiers: core, pro, and enterprise. Each plan is designed to accommodate different organizational sizes and complexity levels.
The core plan provides essential functionality for managing applications and basic review workflows. The pro plan adds advanced features like complex conditional logic in forms and enhanced reporting tools. The enterprise plan offers the most comprehensive set of capabilities, including dedicated SIS integration support and advanced conflict management features for large-scale operations within the Hoop platform.
How is international recruitment effectively supported within the system?
The Admissions Portal is fully equipped to support comprehensive international recruitment efforts. It provides the flexibility required to manage applications from diverse global regions.
The platform supports:
- Multi-language content creation for application pages and communications.
- Multiple currency handling for application fee payments.
- Specialized document tracking for critical items such as visa applications and international transcripts.
This functionality ensures that your institution can deliver a cohesive and localized experience to applicants worldwide, streamlining cross-border admissions.
What specific tools are available for managing applications during the intake phase?
During the application intake phase, the Admissions Portal provides a comprehensive set of tools to ensure completeness and compliance. It moves far beyond simple forms by incorporating intelligent features.
Intake tools include:
- Program-specific forms featuring conditional logic to tailor the experience.
- Identity verification and secure fee payment processing.
- Automated reminders for incomplete steps, which significantly boost completion rates.
The system also ensures ADA-friendly experiences, promoting accessibility for all applicants utilizing the Hoop platform.
What kind of analytics and yield tracking does the portal provide?
The portal offers powerful analytics and yield management tools essential for strategic decision-making and optimization of your admissions cycle. These features allow you to gain deep insights into applicant behavior and recruitment success.
You can monitor:
- Pipeline health and progress across all stages.
- Program mix and overall enrollment trends.
- Geography heatmaps to visualize applicant locations.
- Yield scenarios by analyzing offer acceptance and deposit timing data.
These reports help you predict outcomes and refine your recruitment strategy for future cycles within the Hoop ecosystem.
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